Privacy Policy

General Data Protection Regulations (GDPR)

The Albatross Group is committed to protect and respect your privacy and to take great care to safeguard your personal data. We will process your data fairly and lawfully in accordance with the Data Protection Act, 1998 and the General Data Protection Regulations. The Albatross Group collects information or data about you when you work or apply to work for the Group. Please read the following carefully to understand our views and practices regarding your personal data and how we treat it.

For the purpose of the Data Protection Act 1998 (the Act) the data Controller is Stephen Hornby, Albatross Group, 14 New Hythe Lane, Larkfield, ME20 6AB.

We collect and process the following data about you:

Personal Information:

You may give us information about you by email, post, telephone, conversation or by completing forms on our website or extranet. The information you may give us may include your name, email address, postal address, telephone number, bank details, media links, next of kin contact details, medical conditions, ethnicity, date of birth, photos, referees contact details, dependant names, qualifications, work history, passport, IDs, driving licence (this list is non exhaustive). We may also receive information about you from other sources we are working with. Third parties include for purpose of examples so the list is non exhaustive: delivery services, analytics providers, recruiting agencies.

There are also “special categories” of personal information, and personal information on criminal convictions and offences, which requires a higher level of protection because it is of a more sensitive nature. The special categories of personal information comprise information about an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation and genetic and biometric data.

What will we use the information for?

This data can be viewed by authorised people (HR Manager, Directors, Line Managers, Payroll Staff, IT staff) in Albatross, suppliers’ organisations, government departments, agencies and public bodies.

We will only collect and use your sensitive personal information, which includes special categories of personal information and information about criminal convictions and offences, when the law additionally allows us to.

If you fail to provide certain personal information when requested or required, we may not be able to perform the contract we have entered into with you, or we may be prevented from complying with our legal obligations. You may also be unable to exercise your statutory or contractual rights.

Information you give us:

When using an online form

We ask for your details so we can respond in an appropriate way for example setting you up on our payroll system

When sending an email

So we can for example assess if you would be suitable for a role or respond to a query about your benefits

When completing forms or requests as a new employee

We use the information to process you as an employee and to fulfil our legal obligation. Collecting these details allows our system to create an employee account so we can employ you. Having a record of your personal details also allows us to identify any needs and support you may require as well as contacting your relatives/partner in case of an emergency. We collect your bank details so we can transfer you your earnings.

When providing sensitive personal information

We will only collect and use your sensitive personal information, which includes special categories of personal information and information about criminal convictions and offences, when the law additionally allows us to.

Some special categories of personal information, i.e. information about your health or medical conditions and trade union membership, and information about criminal convictions and offences, is also processed so that we can perform or exercise our obligations or rights under employment law or social security law and in line with our data protection policy.

Where your data is stored:

We store your data on secure servers in the European Economic Area and in a locked data cupboard.

Keeping your data secure:

Sending information over the internet is generally not completely secure and we can’t guarantee the security of your data while it is in transit. Any data you send is at your own risk. We have procedures and security features in place to keep your data secure once we receive it.

Disclosing your information:

We may pass on your personal information if we have legal obligation to do so or if we have to enforce or apply our terms of contract and other agreements. This includes exchanging information with government departments for legal reasons.

We won’t share your information with any other organisations for marketing, market research or commercial purposes.

Your rights

You can find out what information we hold about you and you have a right to the details being erase once you have left our company. You just need to write to The Albatross Group, HR Manager, 14 New Hythe Lane, Larkfield, Kent ME20 6AB and ask us to remove your data. * Please note for legal obligations we will keep your personal details for 5 years after you have left your employment with us.

If you haven’t been offered employment your details will be deleted from our systems after 6 months.

By disclosing your personal information to us by email, forms on website, telephone, extranet, recruitment agencies, conversation, social media – you consent to the collection, storage and processing of your personal information by The Albatross Group in the manner set out in this Privacy Policy. If you have any questions or concerns about the information we hold about you, you can also email recruitment@albatrossgroup.com

Cookies:

Our Privacy Policy (including cookies), which sets out the terms on which we process any personal data we collect from you, or that you provide to us and information about the cookies on our site. By using our site you consent to our processing, storing and collection of your personal data and you warrant that all data provided by you is accurate.