Privacy Policy

POLICY OVERVIEW

 

Scope of this policy

This Privacy Policy concerns all the information that we collect, use and otherwise process about you as an employee or potential employee of the Albatross Group.

 

Policy updates

We keep this Privacy Policy under regular review to ensure we’re being transparent about how we use your personal information.  You will be notified by email or on the Albatross Group’s Yammer network if changes are made to this policy.

 

ABOUT US

Who are we?

The Albatross Group of Companies:

 

The Registered Office for all Albatross Group companies is: 14 New Hythe Lane, Larkfield, Aylesford, Kent, ME20 6AB

 

Who is the Data Controller?

For the purposes of compliance with the EU General Data Protection Regulation, The Albatross Group of Companies Limited are the “data controller” for all personal information that we collect, use and/or otherwise process about you under this Privacy Policy.

 

How to contact us

If you have any questions about this Privacy Policy or the ways in which we handle your personal information or if you wish to exercise any of your General Data Protection Regulation rights, please contact the Albatross Groups of Companies’ HR Team:

By email: recruitment@albatrossgroup.com

By phone: 00 44 (0)1732 879150

By post: 14 New Hythe Lane, Larkfield, Aylesford, Kent, ME20 6AB

 

The Law

The Albatross Group of Companies comply with UK & EU Data Protection Legislation – The General Data Protection Regulation, Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016.

The Information Commissioner’s Office (also known as the “ICO”). The ICO is an independent body and the UK’s supervisory authority for information rights.

 

WHAT INFORMATION DO WE COLLECT ABOUT YOU?

What types of information do we collect about you?

The type of information we collect about you depends on the nature of your interactions with us. Depending on the circumstances, we collect any of the following:

Standard Details about you:

 

Please note:  Should you provide us with personal information for someone other than yourself, should this be next of kin or a referee, you are responsible for obtaining their consent prior to sharing this personal information with us.

Please note: Parental consent is required for us to process personal details for any individual who is under 18 years of age, you are responsible for obtaining this consent prior to sharing this personal information with us.

Additional Details about you:

 

If you fail to provide certain personal information when requested or required, we may not be able to perform the contract we have entered into with you, or we may be prevented from complying with our legal obligations. You may also be unable to exercise your statutory or contractual rights.

 

HOW WE USE YOUR INFORMATION

For what purposes do we use your information?

We’ll use your information for a variety of different purposes, some of which will depend on the services that you engage us for. These include:

 

On what grounds will we process your information?

We will use your information for the purposes listed above, either:

 

What do we mean by “legitimate interests”?

As outlined above, in certain circumstances we may use your personal information to pursue legitimate interests of our own or those of third parties, but this is provided your interests and fundamental rights do not override those interests. By “legitimate interests” we mean our interests in conducting and managing our business activities and to ensure that we are guaranteeing the best service and experience for our employees and/or those seeking employment with us.

Where we use your information for our legitimate interests, we make sure that we take into account any potential impact that such use may have on you. Our legitimate interests don’t automatically override yours, and we won’t use your information if we believe your interests should override ours unless we have other grounds to do so (such as when we have your consent, or we have a legal obligation to use your information in that way). If you have any concerns about our processing please refer to the “YOUR RIGHTS” section below.

As we outline in “YOUR RIGHTS” section below, you have the right to object to our using your information for our legitimate interests. However, please keep in mind that your objection to this sort of processing may affect our ability to carry out the tasks that we have set out above and provide you with the level of service that we pride ourselves on.

 

WHO WE SHARE YOUR INFORMATION WITH

In connection with the purposes and on the lawful grounds described above, we share your personal information with the following third parties:

 

Where we do share your information with third parties, we will require them to maintain appropriate security to protect your information from unauthorised access or processing, unless we have no ability to do so (for example, where we are sharing information with border agencies or enforcement authorities).

 

YOUR RIGHTS

Overview of your rights:

You have certain rights in respect of the personal information that we hold about you, including:

 

Please note that we reserve the right to retain certain information for our own record-keeping (for example, to ensure that you do not receive marketing communications that you have opted-out of receiving) and to defend ourselves against any claims. We may also need to send you service-related communications relating to the services that we provide to you even when you have requested not to receive marketing communications.

To exercise any of these rights please contact The Albatross Group of Companies as detailed above.

 

WHERE IS YOUR INFORMATION?

The personal information that you share with us is only retained for as long as we have a legitimate business need to do so or for as long as is required to comply with any legal obligations.  The current requirement is for these details to be retained for 5 years.

Your personal information is stored:

 

In order to perform your employment contract effectively we utilise the services of the following companies, therefore your personal information will be saved on their technology platforms:

 

On occasion your data will be shared for adhoc business needs such as the leasing of cars, booking of hotel accommodation, booking of training, booking flights or ferry crossings etc.

If you receive any company benefits your personal information will be shared with the benefit supplier as required but you will be informed before this occurs.

 

HOW WE LOOK AFTER YOUR INFORMATION

Our security measures

We strive to constantly keep our security practices under review to make sure that we’re keeping your information as safe as possible. We use a variety of different technical and operational security measures to protect your information against unauthorised access or unlawful use. For example, we:

 

HOW LONG WE KEEP YOUR INFORMATION FOR

We keep your information for as long as is reasonably necessary to enable us to provide you with the services that you have requested from us, to comply with any legal obligations that require us to keep information, or for as long as we reasonably require for our legitimate interests, including for example for the purposes of exercising our legal rights or defending ourselves against claims.

We operate a data retention policy and look to find ways to reduce the amount of information we hold and the length of time that we need to keep it. For example:

 

If you apply for a job with The Albatross Group and are not successful your personal data will be stored on the secure Albatross Group Server for a maximum of six months after the position has been filled.  If any profiling has been carried out as part of the recruitment process then this will be deleted a maximum of six months after the position has been filled.

Any hard-copy personal information is securely shredded in-house.

 

COOKIES

We always want to deliver you the best service which is why we want to ensure you have an easy, quick and reliable experience whilst using The Albatross Group website.  To help us do this, we use Cookies.

Cookies are small files which are stored on your computer when you visit a website however cannot be used to identify you personally and are not harmful to your computer.

We endeavour to improve our website based on what our visitors do and the pages you look at.  These cookies record anonymous information about visits and clicks on each web page.

We will use this data to:

 

Cookies we use;

Product Name Cookie Name Features Type
Google analytics _ga Web Analytics Persistent
Google analytics _gat Web Analytics Persistent
Google analytics _gid Web Analytics Persistent

 

COMPLAINTS

Not happy?

If you have any comments, questions or concerns about the contents of this Privacy Policy or the way in which we use your information, we encourage you to contact us using the details in the “ABOUT US” section above to see if we can help resolve the issue in the first instance.

However, if you’d still like to make a formal complaint or have concerns regarding the ways in which we use your information, you can contact the Information Commissioner’s Office.