Purchase Ledger Controller

JOB ROLE;

Position:Purchase Ledger Controller

Location:  Larkfield

Department: Accounts

Company: Albatross Group

Reporting to:Sales & Purchase Ledger Manager

Brief description of the role

The main function is processing supplier invoices that relate to tours on the in house booking system. These must be posted to Sage and payments made in a timely manner, as advised by managers.

Communicating with clients, suppliers and other stakeholders, including internal staff, is a critical part of the role, thus ensuring excellent working relationships with all of our stakeholders.

Package

Salary £18,000-£20,000(depending on experience), 21 days Holiday pa (plus 3 days office closure and a day off for your Birthday each year), Pension, Childcare Vouchers, Employee Assistant Line, Travel concessions and more.

This is a full time role, working Monday to Friday, 9.00am – 5.00pm in Larkfield.

Competencies for success

• Numeracy and accuracy, with excellent attention to detail.
• Strong personal organisation skills
• A logical thinker with the ability to solve problems
• IT literate including Microsoft Word, Excel and Sage
• Ability to work as an effective team player as well as on own initiative.
• Have a calm, confident and helpful telephone manner
• Commitment to the Group’s core values, vision and mission
• Ability to prioritise, multi-task and work under pressure to strict deadlines

Major responsibilities (core areas of work)

• Processing supplier invoices for specified countries and companies by reconciling to in-house Booking System and Sage.

• Produce weekly sterling and Euro payment runs, ensuring sufficient funds in bank accounts.
• Enter cheques, transfers and online payments and allocate manual payments.
• Ensure that ALL remittance advices are emailed daily once payments have been authorised.
• Reconciliation of supplier statements.
• Process credit applications
• Quarterly reconciliation of Aged creditors.
• Quarterly reconciliation of Nominal Ledger.
• Ensure filing is up to date.
• Ensure that all bank details and email addresses are correct and updated on Sage before paying the supplier.
• Ensure procedures are followed and documented at all times.
• Cover for holidays and assist other team members as required.

Please note that this list is not exhaustive.  At times the job role may be altered to help others complete their duties.

What does success look like?

• The right suppliers are paid the right amounts within the agreed payment terms.
• Ensuring that purchase ledger tasks are completed in a timely manner so that reporting is not delayed.
• Excellent supplier and customer (internal and external) relationships are maintained and promoted.

Key Performance Indicators/Measures

• Minimal payment errors – the right suppliers are paid the right amounts within the agreed payment terms.
• Service team Staff Survey results indicate the Accounts team are delivering an excellent service.

Key relationships/customers

Internal:  All staff

External: Clients, suppliers, banks